Start Date: ASAP
Contract Duration: 1 year
Work schedule: 40 hours per week (8 hours per day)
Work mode: Hybrid
Role and responsibilities
The Portfolio/Program Project Control Officer (PCO) is the backbone of successful project execution, ensuring transparency, control, and efficiency across a portfolio. They play a crucial role in ensuring that projects within a portfolio are managed effectively and align with organizational goals.
The Portfolio/Program Project Control Officer (PCO) plays a dual role by assuming direct PCO responsibilities for select projects within the assigned portfolio, in accordance with the standard PCO roles and responsibilities. In addition to project-level involvement, the incumbent is responsible for driving consistency, quality, and governance at the portfolio/program level through the following key responsibilities:
What we need your help with
- Ensuring that all projects follow established frameworks, policies, and procedures while maintaining alignment with strategic objectives across all portfolios.
- Promote best practices through proactive communication, training, coaching, and audits ensuring integrity of the data provided.
- Consolidate financial data across all portfolio projects to provide a comprehensive and transparent view of financial performance.
- Coordinate and verify final Year-End Outlook (YEO) submissions to the Finance Department.
- Integrate project-level inputs into central portfolio dashboards and reporting platforms (e.g., On-Time/On-Budget dashboard, SPMC, Monthly Review forums).
- Conduct portfolio-level financial analysis, identify root causes of variances, and propose mitigation strategies.
- Monitor overall program/portfolio financial envelopes, including prioritizations, approved budgets, and inter-project or contingency fund transfers.
- Generate tailored financial and performance reports to meet executive reporting requirements.
- Maintain and analyze a portfolio-level risk register to assess risks impacting benefits realization, timelines, and budgets.
- Collaborate with the Portfolio/Program PM Manager in development & maintaining the portfolio/program management plan, ensuring alignment and adherence at the project level.
- Lead the change management process at the portfolio/program level, including impact assessments on scope delivery, fund availability, and program reserves.
- Serve as the primary liaison with the Portfolio/Program PMO Manager and the Portfolio Owner/Vice President of Major Programs in prioritization of Capital Projects, evaluation of portfolio management’s health and reporting on performance.
- Monitor and report on other key portfolio indicators such as project initiation, contract awarding and other KPI’s reflecting processus efficiency.
- Serve as a liaison between project PCOs and executive governance structures.
- Lead implementation of new reporting frameworks like EVM across portfolios.
- Support risk assessment, issue tracking, and change management oversight at the portfolio level.
What we are looking for
- Required years of experience: 10 years +
- Experience with Project Costing and Financials
- Proficiency in Excel and Forecasting
- Must have manufacturing experience
- Experience with trains and external third-party vendor contracts
- Bilingual in French and English as the candidate will be required to work with resources outside of Quebec